Placement Procedures

Purpose

The Cabinet for Health and Family Services DCBS has included placement services in its contract with the Children's Review Program. The purpose is to provide a unified approach to placement by placing children with providers who are most capable of meeting their needs. Placement coordinators are located in the DCBS regions and work closely with DCBS workers in finding placements (SOP 4.11).


Schedule

When it is determined that a child needs, or is at risk of needing, a PCC/PCP placement.


Protocol

  1. The DCBS worker contacts the Regional Placement Coordinator (RPC) to refer the child for placement and provides the placement referral packet (DPP-886A, placement log, 886 with Level of Care where applicable, and other relevant documents) to the RPC. Please note the following:
    • If the child is currently placed with a PCP/PCP agency, psychiatric hospital or crisis stabilization unit, treatment recommendations from the child’s current provider are required before referrals can be  submitted.
    • If the child is being referred to residential treatment, a Level of Care must be assigned before referrals can be submitted.

  2. The RPC sends the referral packets (including DPP-886 with LOC, DPP-886A, placement log, referral cover sheet and supporting documentation) to programs whose admission criteria are a match for the child and whose capabilities best match the child's needs.

  3. The RPC notifies the DCBS worker in writing of referrals.

  4. PCCs/PCPs respond to referrals within two (2) business days.

  5. As the PCC/PCPs respond, the RPC communicates with the DCBS workers in writing about rejections or acceptances and consults with the DCBS worker as necessary regarding the programs, using the PCC Comparative Report.

  6. The DCBS worker schedules and transports the child to interview(s), when required.

  7. The DCBS worker in accordance with their regional protocol and the PCC Comparative Reports makes a decision regarding the best placement.

  8. Once the child is placed, the DCBS worker notifies the RPC of the new placement in writing.

  9. The RPC sends notification of the placement found to all other programs to which the child was referred and accepted and to those that have not responded.